Non-Exempt (hourly)
If you are a non-exempt (hourly paid), clock out for the time that you are volunteering (this includes travel time). You or your supervisor will add the pay code “Volunteer Pay” in UKG. As an employee, you can enter the Volunteer Pay directly on your timecard via a timecard edit or a time off request (both will go into a pending status until approved by your supervisor). As a supervisor, you can add the Volunteer Pay directly to the employee’s timecard. This process mirrors how you handle other paid time off such as sick, vacation, PTO, etc.
For example, if Mary is volunteering from 9:00 AM to 11:00 AM and leaved at 8:30 AM and returns at 1130 AM, she would clock out at 8:00 AM, clock back in at 11:30 AM, and then at 3 hours of “Volunteer Pay” in UKG.
Exempt (Salaried)
If you are exempt (salaried), the hours spent volunteering should also be coded as “Volunteer Pay” in UKG. Unlike sick and vacation that are reported in half or full day increments, “Volunteer Pay” is entered in increments of 15 minutes.
For example, if Mary spends 2.5 hours preforming volunteer work, she would add a line in UKG with 2.5 hours of Volunteer Pay.